Facility Rental

Facility Use Permit Application

Facility Use Permit Application

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Terms of Use

Any cancellation less than 60 days prior to the event will result in only a fifty percent (50%) refund of the entire Rental Fee

Permit Holder may use the facilities only for the stated purpose(s). Permit Holder is responsible for returning facility to its original condition and will be charged for extra clean-up and/or damages. Permit Holder agrees that the District makes no representations or warranties as to the fitness and/or condition of the facilities which the permit holder is entitled to use, and Permit Holder agrees to take such property and facilities "as is." Permit Holder is responsible to ensure that the property and facilities are in proper and safe condition to be used for the purpose stated. Permit Holder shall inspect such property and facilities before they are used and take affirmative steps where necessary to warn users or rectify hazards in order to prevent injuries or damage to property. Permit Holder shall refuse the use of facilities if unsatisfactory conditions are not rectified prior to scheduled use. Permit holder must comply with all laws, regulations, ordinances, rules, and Los Rios Community College District Policies and Administrative Regulations, including those on parking, alcohol service, and all other relevant matters. Possession, sale or consumption of alcoholic beverages, or being under the influence of alcohol or drugs is generally prohibited on District property. If permit holder wishes to serve alcohol at the event, the service must be under the direct supervision of the permit holder and with the express written permission of the District. As a condition to serve alcohol at the event, permit holder must secure a valid Alcohol Beverage Control license and provide a copy of that license to the District at least ten days prior to event. If no license is obtained, alcohol may not be served. No one under the age of 21 years shall be served alcohol. Permit Holder may not assign any right or obligation under this Use Permit. This Permit shall be governed by the laws of the State of California excluding its choice of law rules. Venue for any litigation arising out of this permit shall be in the Superior Court of Sacramento County or the United States District Court for the Eastern District of California. 

Insurance: – Permit holder shall provide an insurance certificate showing commercial general liability insurance with a minimum coverage of $1,000,000 per occurrence. Where alcohol is served by an approved caterer, the caterer shall provide a certificate of commercial general liability insurance with at least $1,000,000 per occurrence with an endorsement showing valid liquor liability coverage. Where alcohol is served, permit holder’s insurance certificate shall provide proof of host liquor liability coverage with a minimum coverage of $1,000,000. All required insurance coverages shall contain policy endorsement naming the Los Rios Community College District as an additional insured. Permit holder (and caterer’s) insurance shall be primary with respect to District. Any insurance or self-insurance maintained by District shall be in excess of permit holder’s (and caterer’s) insurance and shall not contribute to permit holder’s (and caterer’s) coverage.

Indemnification: The Permit Holder shall defend, indemnify, and save harmless the Los Rios Community College District, its trustees, officers, agents, members, employees, affiliates, consultants, subconsultants, volunteers, and representatives, and each of them, of and from any and all claims, demands, suits, causes of action, damages, penalties, violations of employee occupational health and safety laws, costs, expenses, attorneys’ fees, losses, or liability, property damage, personal injuries to (including, but not limited to, bodily injury, emotional injury or distress, sickness, or disease) or death of persons, in law or in equity, of every kind of nature whatsoever which actually or allegedly arises out of, is related to or connected with the Event or this Use Permit.

Special equipment or assistance: Special equipment or assistance needed must be specified in advance. Please be specific and include furniture arrangements and/or technical needs. District furniture, apparatus, and/or equipment shall not be removed, altered, or displaced without permission from an authorized District employee.

When the buildings or grounds are used by groups where the participants are less than 18 years of age, Permit Holder must furnish adult supervision. Smoking is prohibited on the grounds of the college and eating is prohibited in all buildings unless approved in writing in advance by Los Rios Community College District. Fire Department regulations prohibit the use of lighted candles, torches with open flames or fire of any type on District premises. Materials used for decorations shall be flameproof and must be removed from the facility after use.

Permit Holder may use the name of the College and its address in giving directions to the Event. District in its sole discretion shall have the right to approve or reject any notices, flyers, posters, press releases, advertising copy, electronic media, and/or Internet websites and information utilized by Permit Holder to promote the Event.

This Permit may be revoked for any reason without prior notice. Also, failure to comply with the terms of this permit, any relevant policy, regulation or law shall result in revocation of the permit. Upon revocation, District shall not be liable to Permit Holder for any direct or indirect damages, consequential or incidental damages, including loss of revenue or profits. Permit Holder will be notified of revocation by telephone.